Company Culture: the 8c's of Cultural Competitveness in Business

Company Culture: The 8c's in Defining Business Culture 

Company culture has been the key driver of differentiation between companies.  A positive company culture defines the gaps between average performers and high performer companies within any sector of business.  Company culture demonstrates its true personality, is the environment in which employees exist.  Culture is what differentiates brands within every business sector.  

It is culture which employees buy-in, from first engagement through to life-time employment. Culture matters from cradle to grave in loyalty in employing people and in creating loyalty with customers.  Company culture is the only real differentiation between leading brands in maturing market sectors.   Company culture is not a single element but includes the entire working environment, established, maintained and driven by its leadership.

Yet despite the importance of culture within the workplace few leaders focus on identifying, creating, developing and sustaining the right culture within which great teams can succeed.      

Business Culture Differentiates You

Culture within the workplace is today the biggest differentiator between organizations. The whole working environment, creating and developing a successful company culture is today at the heart of leadership goals for companies who want to stand out within their sector. Behind the concept of cultural differentiation is the assumption that the culture is inexorably linked to behaviours within a brand that define the results the customer (and employee) will experience.       

What makes a company culture a success within a market is easier to see once it is in place, but hard to identify as standalone elements. Cultures within companies such as Facebook, Google and Apple are commonly referred to outstanding examples successful business cultures as popularised by Dan Pink in his outstanding book Drive.

Company Culture

Company culture is at its core a cohesive set of beliefs embodied within a set of living values.  These living values often phrased as the way we do things around here, have to be lived by everyone within the organisation.  That life comes from and is sustained at the top of the organisation, its leadership.   What they do matters, but only if they believe it matters. The leadership team must all do it together and consistently and measure themselves and be measured by others for it to live and thrive.  From remembering first names, to saying good morning, to what you wear and how you behave, culture matters most at the top.  

The key elements of culture are often a challenge for leaders to identify, develop and measure the effectiveness in delivering. I’ve put together a simple set of key elements, 8 in total which I think you can measure a company culture by. So here is how I think leaders can measure their company culture, and how to develop the culture they want to achieve.    

How to assess your Company Culture.

Company Cultural Competitiveness by Richard Gourlay

Looking at each element in turn here is what I think leaders need to think about in developing their company cultural competitiveness.  

Company Cultural Competitiveness  

The overall effect of culture on the performance of an organisation is the end result of measuring the cultural elements which make up a successful organisation. The overall impression of the culture within the organisation, what people see, feel and experience through to being able to measure the impact all the elements of culture, the cultural impact upon the overall competitiveness of the organisation within any market is the net result of a cultural position within a market. 

If you are of a certain age you'll remember the outstanding Seattle Fish company Fish video on what a cultural competitiveness looks like on a teamwork culture within a business. The impact of culture upon an organisation can be both dramatic and highly effective ways to compete within any field of business and that overall measure is made up of the 8 combined elements that make up the cultural competitiveness below.  

  

1. Competitive Position

Companies find and develop their place within a market sector, where they successfully compete. It takes careful strategic positioning of the brand to develop a coherent competitive position within a market. Successful brands make that position identifiable and defendable, and so they can sustain it for the long term.  

That ability to consistently defend a desirable position within a market is core part of a successful company’s culture. A competitive position within a market creates a style in how they own that space within that market is a vital element in making any brand a sustainable success.  How a business competes is a cultural approach from the top of an organisation. 

From product development, marketing and sales through to its relationship structure with its customers the approach it takes is defined and determined by the culture its leadership delivers. As a business matures it can develop a competitive position, through consistency within a market, which company’s can sustain as part of its cultural approach to how they defend their market position. 

2. Core Competency 

Where and why does your company excel at what it does without having to stretch itself? Businesses like people develop areas of expertise in which become good at through consistency and develop into a cultural competence in undertaking. These core competencies become areas, which organizations culturally outcompete others within the sector. Things that the organisation has learnt to do well.

Like an Olympic athlete, you see them perform at the top level, only because they have worked hard (with real raw talent as a start point) to get themselves there. The basics of what they do, the discipline to get up at 4am every day for years so that they can run heats and make the finals and still be able to excel is all because they have the core competency to get that far. The same is true in companies; great companies have their culture built upon core competencies, which they can rely upon to put them where they need to be to perform when they need to at the highest level. 

Core competencies, areas where organizations operate more efficiency and effectively than their competitors are central to their success. They provide an internal strength, a natural or developed competitive advantage within their market and an ability to excel in certain operations or activities. 

3. Company Capability

What can a company do, what is its capability to do something new, innovative or different? A company’s capability reflects not just how stretched an organization is in delivering its standard operations but more importantly upon its capability to do more than just survive. A company’s cultural capability is the ability for a company to invest in developing itself and its people for long-term success.  

Companies feel their capability in how they look at challenges and opportunities. Companies with a confident cultural approach, a positive attitude to situations, allows employees to take risks and learn form them. Employees feel comfortable suggesting ideas, trying things and in expressing their views in a hierarchy free environment.  Capability is about confidence which is developed through consistently delivering.  The impression that they can deliver, reach and achieve goals sustains that capability culture.

If a company feels capable it reduces and then removes traditional command and control mechanisms, replacing them with a freedom to operate culture. That culture develops its talent faster than its competitors and develops talent identification, acquisition, development and retention as a clear cultural strategy. 

4. Collaboration Culture

A culture of collaboration, working with channel partners, both upstream (supply chain) and downstream (strategic customers) is a cultural approach within a market. How companies collaborate, where, when and with whom, provides a competitive culture. It allows both small and larger companies to leverage their size within a market. Organisations with lower barriers, without the silo mentality approach can do more, quicker and more effectively.  

Using supply chains to develop innovative products, up-streaming product sourcing, or working with specialist outsourced manufacturing; working with people in ‘open collaboration systems’ creates a cultural competitive advantage. 

A competitive culture using collaboration multiplies the competitiveness of a company within its market.  Those companies that collaborate successfully outcompete their market competitors through both upstream early adopter acceleration and down stream channel control. A company which embraces a collaboration culture punches above its weight and allows everyone to contribute to its success. With lower barriers, and lower formality and hierarchy, the collaborative culture enables talent to shine by breaking down self-limiting control mechanisms    

5. Cultural Cohesion

Organizations which operate in silos, have cost effective units but sacrifice cohesion between the departments. The strength of silos is in internal department strength, but that cost effectives creates counteracting two factors.   

Firstly in how silo’s operate, differing departments develop at different paces, stretching organisations between strong and weak departments.  Where those differences are wide then an organisation can progress only as fast as its weakest element. As different departments develop and evolve the cohesion and cooperative way they work alters. If the gap grows between departments in how they operate then this negatively or positively impacts upon the cohesiveness of the whole organisation.  

Secondly interdepartmental work suffers; the ‘them and us’ culture creates poor morale and lower trust between departments. The lack of collaboration between department’s lowers productivity, implementation and innovation, it results in low internal cohesion. Companies where cohesion is high, allow people to move across departments, encourage joint project working and develop people’s talents and encourage synergies that produce a cohesive organisation.  Cohesion is a vital element of a cultural competitiveness. 

6. Corporate Culture

How the leadership pulls together is another important element in competitive culture development. How the leadership pulls together, around the clear strategy for the business in place requires full stakeholder engagement. This creates a coherent culture throughout the corporate body, enabling everyone to pull together around the living culture. 

Ensuring all shareholders and stakeholders are fully onboard, meeting agreed shared precise short and long term objectives, is an important element in competitive companies. When all parties are pulling together organisations can drive forward without having to carry alternative opinions and dissenting voices and activities. The less time the executive team must spend on ‘managing’ or directly fighting with other stakeholders' objectives the more time they can spend their time focusing on delivering their corporate strategy.      

7. Collectiveness 

The second challenge for leaders to assess within the corporate organisation is that of corporate collectiveness.  identifies is that with stakeholder engagement the leadership can leverage from its stakeholders. Stakeholders, rather than just being the shareholders and influencers can also directly contribute to its success. Bringing in new skills, contacts and support. 

The third element of corporate collectiveness is in sharing responsibility for the actions of the company.  Taking collective responsibility for customer satisfaction is the most common experience which leadership teams can measure within the culture of a company, how you can measure your cultural collectiveness.  

8. Communication

Probably the most apparent identificator of culture is how an organization conducts its communication.  Good communication inside, throughout and beyond is a sign of a positive culture within an organization.  The change from ‘knowledge is power’, the closed, controlling top-down, need-to-know to one of open multichannel dialogues is the most significant cultural shift within companies today. 

Poor cultures such these are typified by the as email everything all the time, and the endless meetings to endure, both reflect the ‘tell them what I need them to know’.   Poor communication cultures often include heavy formal reporting of every activity, numerous KPI’s and other activity measurements, creating a police like state within the organization. Companies with this type of culture rely upon formal multiplatform reporting from CRM, weekly reports, pipeline reports, and monthly plan updates.  

Those communication styles create controls and formality, reducing trust and creating distance between leadership and their teams. Micromanagement exists at every level and employees feel like they are in a sausage machine of productivity, often where the reporting takes longer than the activity.  Apart from the obvious demoralization of the workforce, it also reduces creativity and reflects in people’s attitudes at work that they must undertake their role in only one way. 

Today’s positive cultures include multilevel communication, open mentoring, positive feedback loops at all levels resulting in engagement throughout the organization.  Objectives at all levels are understood and discussed.  Emails are there to summaries actions and outcomes. The use of open team software tools allow, real-time monitoring and proactive support with project oversight reporting. Informal meetings and continual mentoring, including Agile working  practices all support improved communication. 

In companies with positive and engaging cultures, people feel empowered within their role and enjoy high-engaged awareness of wider issues within the whole business. Good communication breads holistic communication which encourages and motivates people to opening engage with the their organization rather than try to manage communication. 

Like to talk about how to change culture, then get in touch: contact me here @cowden

#company #culture #organisation #leadership #softskills #emotionalintelligence #strategy, #CSR, #Dumfries and #Galloway, #Scotland 

Strategy: The Leader's Role by Richard Gourlay

Strategy The Leader's Role by Richard Gourlay

Strategy The Leader's Role is a book which brings together courses all the key tools which a leader needs to use to create a successful business strategy. 

These tools are carefully explained, with step-by-step guides as to what and how to develop your business strategy. 

Each step builds upon one another enabling the leaders to develop a comprehensive business strategy to lead your business successfully.

The Importance of Strategy

The leader is the person ultimately in charge of defining the corporate goals of any organisation. It is the one role which a leader cannot delegate.  Strategy is the course to take to achieve your organisation goals. 

Without a strategy any organisation drifts aimlessly within its market, loosing its position and its customers. A clear set of goals allows a strategy  to be developed to achieve those goals, enabling the organisation to focus, find its direction and pull together towards those goals. 

Strategy: The Leader's Role by Richard Gourlay, provides both the hard tools to assess and develop your goals and strategy and the soft tools which enables leader's to successfully implement those strategic shifts within their organisation.     

Leading From the Front

It is difficult to lead if you don't know where you are going and in this book, Richard Gourlay explains how to use key tools and concepts to assess your market and define your goals and set your direction of travel. How to weed out the noise which often drowns the clarity of thinking which leader's need to see where markets are going and enables them to define their vision for their organisation. 

Leading from the front can only happen if a leader is confident of where they are going and why they are taking that route. This book provides that clarity of purpose for leaders to assess and understand how to define what matters form what does not so that they can step up and out and lead from teh front.

Strategy: The Leader's Role 

In Strategy: The Leader's Role each step in building your vision, goals and strategy is explained with relevant tools and aids to enable you to develop your own unique strategy to fit you and your organisations circumstances. 

From assessing your core competancies as an organisation through to understanding where your market (s) are going. Strategy the Leader's Role explains in step by step chapters how to undertake your own assessment with models an examples of how others have achieved their strategy.

Tools include external market assessments well as internal market assessment tools to create strategic options. How to assess your organisational capability as well as how to use theses to create a strategic advantage. 

To buy this business book, just click the image or the link below:-    

To buy this book today, click this link NOW: https://www.amazon.co.uk/Strategy-Leaders-Successful-leaders-business/dp/1508761965

Leading Transformational Change

Leading Transformational Change 

Successful change in business, in fact any change, does not happen by accident. Happy accidents of good fortune can easily be undone by leadership teams focusing on measuring the wrong outcomes. One leaders' variation from the expected, is seen as an error, to another leader the same variation is innovation. That difference, maybe the difference, between success, and failure in business.  

The Post-It Notes Example

Think about Dr Spencer Silver and his pressure-sensitive adhesive which he failed to succeed in promoting as "solution without a problem" but which Arthur Fry identified as very useful sticky pad useful for book marks and rebranded it "Press 'n Peel" and accidentally in the process picking yellow as its iconic colour. Even then, what we today know as "Post-It Notes" did not take off, it was only his passion and determination which led to them being given away as free samples in 1980, which led Post-It Nots winning a customer approval rating of 94% which ultimately guaranteed its success as a product. To many a glue which failed to stick has become an iconic office product that none of can imagine an office not having.

Change is Painful BUT Vital

Change is always painful and for many organisations it is actively discouraged. Often it is not just ideas which are disregarded but also the people asking challenging questions, those who challenge the status quo, asking why we are doing something and why are we not doing something, are often labeled as loose cannon's within the organisation, or trouble maker's in today's politically correct world they are described as "off message". 

These people who ask awkward questions are seen as not towing-the-line, need to be re-educated or eradicated. The language used to describe those who seek to ask the most valuable and powerful questions in any organisation, the question "why" and "why not" often reflects the institutionalised nature of the organisation.  People who ask this type of question are the voices of change from within organisations which leaders can either choose to listen to or not.  

Leader's Must Look For Change

Leader's need to not to discourage people who challenge the organisational, but understand         what the driving force behind those who challenge the status quo.  The larger the organisation the harder it is to see change as hierarchy and multiple levels of engagement can cloud and confuse the ability of leader's to see and understand the drivers of change.

For organisations to successfully compete they have a to change in response to, or to lead their market. For leaders' to achieve success within their market they have to look for where does tomorrow's growth come from and ensure that transformational change takes their organisation to where they need it to be to succeed. 

In every market change is the only constant. Leaders can embrace it or defer it, but they can never ignore it, for any lengthy period of time. Change can be incremental in any sector or it can be revolutionary, how the leadership responds to that change not only reflects their comfort with dealing with transformation but more importantly how they see their organisation in the future. Those who defer transforming to meet changes find their position in a market sector often eroded through hesitancy of action and uncertainty of direction. 

Transformational Baby Steps Create Tidal Waves

For transformation to happen in any organisation there has to be a will to change, driven either by desire to succeed or by fear of failure. The desire to achieve, a market position, turnover, profit, margin, efficiency or win certain customers is always the easier option for leaders to focus efforts upon, rather than being led forward in response to changes, transformation through fear, we do or we die!    

Leader's Mindset

Leading transformational change is as much a mindset as is a process. It requires a mindset that says yes we can, as well as an understanding that moving people out of their comfort zone, their institutionalised state requires not only a visionary and passionate leadership but also baby steps, which everyone can take.  If you are going to move an organisation first decide why then how before worrying about when. I work with leaders who always want to focus on creating a timescale to completion, to make it happen by, often led by the perception that momentum will solve every problem.  

The reality is that people are always willing to hear about transformation, the "I have a dream moment" (especially if they are part of an away day to an exotic location) but the reality of transformation is that it requires people to change their institutionalised ways, which while talk is cheap and (freely available) people are less keen to make change than to talk about it as some abstract future requirement. As Mark twain said "why put off tomorrow what you can put off to the day after". To make change happen often the most effective leadership tool is finding an effective baby step which moves people forward together, out of their comfort zone and enables leaders to see their people as they really are when it comes to change, a diverse group of individuals siting along an adoption curve. 

The first step is often decisive in enabling leaders to move everyone forwards to a successful outcome, or in failing and being left with false starts and fragmented pieces of transformation, where some people and departments are somewhere else from others. The natural reaction to failing to transform everyone at the same time is to retake back to safety rather than push forward. Leader's must take all their people to somewhere new, not just the evangelists for change.    

Successful transformation needs to be driven forward, either by the classic burning the bridge to prevent  going backwards (removing the old system and its architecture so it cannot be used as comfort blanket / default option) or by restructuring the organisation so there is no memory or ability for the organisation to go back to. 

Leader's Must Communicate and Champion Change 

The leaders' ability to make change happen is paramount in communicating why change is necessary. This paradox is that for any successful organisation is that the need for change is not appreciated until after it has become a significant problem. In any market change only appears at the edges, those in the middle and doing well don't need to change, (unless their market is changing rapidly and they are used to it). In most markets leadership teams come into existence, develop and deploy their strategy and then manage that situation until the strategy wains and then they are replaced as failure to satisfy stakeholders drives them out of their role. This cycle of renewal, success and decay is why in many markets there are leaps forward in transformation as the leading brands ebb and flow in sync with each there, responding to the changing fortunes of the leading brands. 

In organisations or markets which are successful in transformation or where change is the only constant, then continual jockeying for position with new products and services enable continual transformation to be the normal state of affairs. In these sectors transformational leadership is the expected and the pressure is on to ensure that it continues not just as the status quo but happens in the right direction. In accelerating markets often change can outpace the ability of organisations to moneterise the changes they are making, which requires leaders to hold back changes so that transformation does not kill the company. If you move too fast you can outstrip the markets ability to expense the value of your brand. This can most commonly be seen in products where by the time it is made it is out of date, such as in IT programmes. 

Change only happens when people change

Change happens not when processes change but when people change. Leaders need to remember that as the identification for them of change being lived rather than talked about. Meetings about implementing change always indicate that while the process can change, not all the people have, can or will.  

Leaders need to focus on carrying their people with them through the whole transformation 

process, from start to finish. The fundamental weakness of leadership in the transformational process, is that they are there at the start and appear at the end, but where they are most needed is in the middle. It is at the danger point in any transformation when people are letting go of their institutionalised behaviour but not yet able to see the tangible benefits of their new transformed behaviour that they need to see the leadership and know they are on the right track. 

It is at the point of no return, the point where success in change is fleeting if at all discernible that people at every level need to know they are heading in the right direction. It is here that transformational leaders make the real difference. It is here that successful leaders know they are most valuable to their people, by keeping them on the path to success, like a good sports coach knowing where and when to speak is as important as what they say. 

Great transformational leaders focus on just on why they are driving their organisation somewhere new like Arthur Fry but also know that for transformation to succeed people have to see the benefits, no matter how small to know they are going in the right direction with the support of transformation leaders to enable them to fully fulfil their true potential.

Like to know more about Leadership and Change, then click this link: Leadership and change 

Like to know how to develop and grow your strategy skills as a leader then? 

Then read more blog by Richard Gourlay or buy the book Strategy: The Leader's Role by Richard Gourlay, 160 pages of advice and expertise in strategy and leadership skills; including models and examples of how to build your strategic skills for your business, your leadership skills in leading your organisation to success.   

• Paperback: 160 pages
• Publisher: CreateSpace Independent Publishing Platform; 1 edition (July 13, 2015)
• Language: English
• ISBN-10: 1508761965
• ISBN-13: 978-1508761969
• Product Dimensions: 6 x 0.4 x 9 inches
• Click link for more: https://www.amazon.com/Strategy-Leaders-Successful-leaders-business/dp/1508761965
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The TOP TWELVE Business Planning Mistakes

Business planning is often talked about as a challenging process to go through either to start a new business or as the essential process of taking ownership of an existing business. Many business plans fail to achieve their objective, not because they represent a bad idea but because they fall into classic business planning pitfalls or fall over blinding obvious credibility cliffs.

The business-planning process is in itself a very worthwhile pursuit, while they take a lot of effort and resources they are an excellent way for business owners to undergo. A business plan's primary purpose is to convey an idea with a view to achieving a specific goal, most typically in securing funding. 

What makes a good business plan is less clearly defined. 

Always remember that a business plan needs to be tailored to its target audience, if you have different audiences you will need to be able to flex your plan to that audiences specific needs. That means shaping it, edit it and amending it to achieve your objective. 

If you would like to know how to avoid these top ten pitfalls and credibility cliff edges then click on the subject titles which are links at any time to see my step-by-step videos on how to avoid these pitfalls and credibility cliff edges. I have over the last 30 years been involved with hundreds of business developing business strategy, reviewing business plans and advising clients on how to implement a business plan. Below are my top 12 business planning mistakes business owners most often make, along with my thoughts on how to avoid them happening. 

Here's the top twelve business planning mistakes I come across:- 

1. Lack of Viable Opportunity

Every business plan needs to describe the opportunity in detail. It must also detail how that opportunity can, and will by this plan, be exploited profitably, effectively and successfully.  A good business plan can visualise the opportunity and articulate the company’s ability to reach a viable opportunity, this is a credibility cliff.

Tomorrow is a difficult place to plan for, but being able to identify and make that opportunity viable is the most critical test any business plan has. It is also the most common reason they fail. Your executive summary and the wider plan describes the viability of the opportunity in terms such as:-

1. What is the problem which people  will pay to have solved?
2. Does your solution solve this issue for a specific target market?
3. Why would someone buy your solution over someone else's?
4. Why are the benefits of your offering so compelling?
5. Can you reach that target market with a compelling message quickly and directly?

2. Unbelievable / Unsupported Financial Numbers

Where any assessment of a business starts and often finishes is at the numbers, specifically on the projected Income Statement or Profit & Loss. Projections are just that, but they are vital and must be based upon clearly stated assumptions. Many business plans are written with numbers which just do not stand up even to a first glance. 

Dream numbers: in overestimating income and understating costs. 

Your numbers have to make sense and be realistic, if you are a new start-up then they must grow rationally from nothing, but costs will be incurred before turnover is generated, these need to be realised and recognised in your financials.

The financials must also make sense and be presented in a format which presents a clear case for the investment and the return you will deliver. Ultimately, they need to be credible, defensible and consistent. 

3. No Accessible Route(s) to Market

All opportunities are only prospective ones without evidence that the target market can be accessed profitably, this is a big cliff to fall over.

Entrepreneurs are inherently product focused, concentrating their energies on ‘the winning idea’ to the exclusion of many other important elements such as how they intend to access their customer base, a classic cliff edge for any plan.

"Built and they will come" is a great dream but a poor plan. 

A business plan must include a comprehensive, credible and costed analysis of how the company is going to access their target market in a cost effective manner. 

For that to happen your plan needs to really understand the target customers, their needs, and purchasing priorities. Turning historical data into information and drawing knowledge from it ascertain insight into their future purchasing habits. Only then can you demonstrate cost effective routes to market within a business plan.

4. Executive Summaries Which Aren't

Somewhere between a pitfall and a cliff edge, is the failure of the Executive Summary, to be either a summary or aimed at executives. The only part of any plan that will certainly be read is the Executive Summary and yet they rarely provide an effective summary of the business plan. A good plan highlights the key proposition of the plan and sells the proposal. 

Too many Executive Summaries either throw everything down in a jumbled mess, making them pages long and randomly pulling facts together, or they are so bland they say nothing!  

What's a good Executive Summary, one that states the proposition clearly and succinctly, a page is sufficient for any plan. The Executive Summary should clearly explain the whole picture including what investment is required and what it will deliver. The point of an Executive Summary is to inform the executives, so many it punchy, outcome focused and only ever write it at the end.  
     

5. Over Estimating Turnover 

Another associated key element of the plan which relates to this element is the estimations of projected turnover. 

While every business plan talks in positive terms (hopefully), the obvious and persistent danger is that the innate optimism of all entrepreneurs and their tendency to exaggerate every business opportunity. 

This pitfall is most easily managed using a realistic method for estimating income is to calculate the number of customers the business intends to capture and the average revenues. These two averaged inputs are easier to calculate and also to justify within a business plan.

6. Absence of Clear Objectives 

I could have put this pitfall at number one very easily. What is the main purpose of the plan?

If the plan's objective is to seek funding then it is vitally important to clearly describe the investment opportunity. While the plan describes the concept in detail, it must also address the primary purpose of the plan. So many plans fail to make it explicitly clear what the company's needs to be successful or what the investment will mean to the company.

A good business plan answers:

• Why investors should investing in this business rather than anywhere else?
• When will they recoup their initial investment and how and when it can be realised?
• What is their expected return on investment?
• How the company has managed all aspects of risk? 
• Is the investment merely cash or do they need to bring other assets such as expertise to the table?

If you can answer these key questions, the intended audience will feel comfortable and be able to recognise that they fit the brief.

7. Non-Existent Cashflow Management

Particularly relevant to a new business, this is often an invisible cliff edge which business plans fall over on, is the ability of the business to articulate the differences between cash and profit. Running out of cash is the highest risk any new business or re-engineered business faces.

Good, positive, and conservative cash flow management is vital when businesses pursue investment opportunities where there are significant cash flows out, in advance of the cash flows coming in. This is the classic business plan cliff, which sends potential investors running.

If a business plan’s financial model is based upon selling on credit, then they receive the cash in the future, but need cask to pay expenses before that income hits their account, then they have a cashflow risk. This outflow of cash is the single biggest reason companies fail, its not margin, its rarely the product, it is invariably that they run out of cash.     

8. Non existent Management Teams

Throwing a few CV's into a business plan does not create a delivery team. Likewise a generic organisational chart with missing pieces and TBC (To Be Confirmed) is not going to inspire confidence  with investors to part with their cash.

Entrepreneurs can often sell an idea but they do not always inspire they can select a balanced team of people with the right skill mix, from the financial management to key leadership roles and the right operational team to deliver your ambitious plan.

Having a structured management team with operational structures is essential for success. Track records matter, as much as having clear roles and responsibilities laid out in delivering the operational plan which underpins the business plan.  

9. Poor Evidence of Demand

A significant area of concern when planning is justifying the sales forecast or demand levels for a product or service. This breaks down into the two main elements used in forecasting: the use of historical facts and the dependency of subjective assessment.

Sales forecasting, is the vital tool to identify the basis of all projected revenue figures that can be considered credible in the wider context of the plan. Unless there is verifiable demand for the idea, the risks grow out of all proportion, particularly if the initial start-up or investment costs are high.

Minimising risk in a business plan is all about gaining an understanding the potential demand and how the company will with this plan create or drive that demand rather than concentrate on ‘the product or the idea’. This classic cliff edge is a silent killer for investors, they don't believe in it.

10. Gaping Inconsistencies

An effective business plan needs to be consistent throughout as all the various strands are brought together into one single entity, the plan. It is pitfall which entrepreneurs gloss over, but investors relentlessly prod before committing to any plan.

If there are multiple authors of the plan the risks of inconsistencies will exponentially increase. Extrapolating data can also cause problems, using research data and then jumping from possible market size to sales potential and then sales forecast are classic pitfalls which need to be thought through. 

Presenters of the plan must have a simple narrative that runs through their plan, using key facts and staying ‘on script’ so as to ensure that a cohesive story is communicated. The numbers must also be consistent with the broader content so that there are no contradictions between them.

11. Not Appreciating the Competition 

There is always competition. Yet the number of times the phrase “there are  no competitors” appears in plans is considerable.

It does not matter how unique the proposition is there will also be some other business competing for people’s money. While there may not be a direct competitor it will certainly be a transfer investment that customers will be making. The business plan must recognise where the customers invest is coming from. If competitors are not identified in a business plan then the only credible assessment is that the company has not been diligent enough in its research.

Also remember that no company lives in a vacuum, as soon as you launch (or before) the marketplace will change. What will the competitive landscape look like in a few days, weeks, months or years? Can you create or establish significant barriers to entry, or is it likely that a successful market entry will be followed by better-placed competitors with greater resources, etc

12. Throwing Your Plan Out Too Soon

You never get a second chance to make a great first impression. Your plan needs to be right the first time and the content needs to be accurate, clear, concise and correct.

More often than not business plans need to be completed by a certain date and hence the final stages can be rushed, a classic pitfall.

Consequently, in many instances the final output does not do justice to the plan. Attention to detail at the end is vital, so ensure you have a completed plan with references and formatted correctly. Also ensure the content of the plan has been edited down to a digestible size, use appendices for details.

Get someone removed from the process to proof the plan. If a presentation is part of the process, it should reflect the Executive Summary.

In Summary

Business plans by definition have a purpose of communicating a course of action so make sure they do that primary role. Support inevitably means resources with the primary aim of the plan often being to secure financial investment. Explain the invest what it will be used for and how it will be protected from these classic pitfalls and cliff edges.

Writing a successful business plan is all about preparation, about being as thorough in your research and planning as is possible. By avoiding the cliff edges and pitfalls above, the chances of the plan objectives being met increase substantially.

Read more or get in touch to learn how Richard Gourlay can support your business growth. Or read more about strategic planning and business planning in my blog.